About Dapta

Dapta is an AI company that helps SMBs automate their processes through voice and text agents, enabling teams to close more deals faster. Their platform is designed to streamline operations and improve sales efficiency through intelligent automation.

The Challenge

Dapta needed to fill a high-quality room for their Topgolf event during AZ Tech Week, targeting founders, CEOs, and decision-makers.

Before working with SendtoWin:

• Outreach was limited to organic visibility through event listings

• No structured way to reach their ideal audience directly

• Initial capacity was set at 20 attendees, with uncertainty around attendance

• High risk of no-shows and underfilled events

The team lacked both the infrastructure and bandwidth to execute targeted outreach at scale.

SendtoWin's Solution

SendtoWin built and executed a targeted outbound campaign designed to reach Dapta’s ideal attendees.

The approach included:

• Defining a clear ICP for the event (founders, investors, operators)

• Building targeted lead lists aligned with AZ Tech Week and relevant audiences

• Running email campaigns to drive registrations

• Removing the need for any manual outreach from Dapta’s team

This allowed Dapta to focus entirely on event execution while SendtoWin handled pipeline generation for attendance.

The Results

• Scaled event capacity from 12-20 to 50 attendees in just days

• Reached 75 registrations within ~1 week of campaign launch

• Filled initial capacity by mid-week, forcing expansion of the event

• Generated strong interest from founders, CEOs, and investors

• Eliminated the need for manual outreach entirely

• Created early pipeline through conversations with potential customers before the event even took place

Conclusion

With SendtoWin, Dapta transformed event outreach from a passive, uncertain process into a predictable and scalable engine. The team was able to 5x event capacity, attract their exact ICP, and build meaningful relationships ahead of the event, all without adding operational overhead. Outbound became a powerful lever not just for attendance, but for pipeline generation and brand visibility within their target market.

SendtoWin made the process effortless. We didn’t have to do any manual outreach, and we were able to reach exactly the right people and fill our event far beyond what we expected.

– Annie Neal, Growth Marketing at Dapta